Collection Documentation - The process of documenting the
collections is time consuming and ongoing, but is vital to the smooth
running of the service. This is an update on progress. Since January
2000 and the appointment of a dedicated member of staff to documentation,
staff and volunteers at the City Museum have been working on a number
of documentation projects.
A complete inventory of the costume collection was undertaken before
the collection was repacked and returned to store. The information
gathered during the compilation of the inventory has been cross
referenced with the accession registers and used to complete museum
documentation catalogue cards.
A similar exercise was carried out with the domestic collection
at the Museum of Local life. Again Museum staff worked with volunteers
to clear the existing store, which was refurbished with extra shelving.
The collection was cleaned and labelled, and an inventory was made.
The information was transferred to catalogue cards and divided into
categories to aid access to the collections.
Other inventories are currently being compiled by staff and volunteers
on the ceramics, paper ephemera, photographs, postcards, theatre
ephemera and Egyptology collections.
The next stage in the collection documentation process is the transfer
of information onto ĎAdlibí, the museumís computerised database.
To date information on the Natural History and Geology collections
together with the collection of the Worcestershire Yeomanry Cavalry
have been transferred. The database will not only help staff provide
better management of the collections, but also in the future facilitate
wider public access. Future projects for collection documentation
include the development of an image bank. Images will be linked
to the database so that the selection of objects for research or
display can be made on the screen. The need to handle objects unnecessarily
is thus reduced, assisting in their conservation for future generations
whilst the information about them is more widely available.